Executive Summary
Greenlit is workflow infrastructure for lean entertainment teams. For Hartbeat, that means one system to support development coordination, packaging, project repositories, contracts, cross-team visibility, and later-stage financial follow-through.
This is not a day-one rip-and-replace of every existing system. It is a staged Hartbeat build on top of Greenlit that gives the team a cleaner operating layer now and a stronger studio backbone over time.
Hartbeat already has a production source of truth and central project folders. The opportunity is to give the team a cleaner operating layer across development, production, accounting, and payout follow-through so fewer questions have to be chased down by hand.
Greenlit gives lean entertainment teams one system of record for getting projects made.
The Hartbeat version should be shaped around the workflows the team already runs every day.
These diagrams keep the summary centered on what Greenlit can provide, not just what is painful today.
Instead of disconnected tools by department, Hartbeat can run one shared layer across the teams already touching the work.
Slate, materials, notes, submissions, reads, packaging progress.
Project repositories, working files, deal context, handoffs, status.
Obligations, follow-through, recoupment context, updates, waterfall visibility.
Greenlit keeps the same title context moving from intake and development into package, contracts, reporting, and financial follow-through.
Materials and sender context
Reads, notes, and stage tracking
Decks, sizzles, and contracts
Handoffs and internal visibility
Reporting and payout follow-through
Different teams can use the same system without needing the same permissions, the same view, or the same level of detail.
Keep materials, updates, assignments, and follow-through moving.
Understand status, package readiness, and what needs attention next.
Use contract-linked context without rebuilding the whole picture by hand.
Review updates and bottlenecks from the same system the team is using.
Materials, contracts, package status, stakeholders, reporting context, and downstream follow-through stay tied together.
Hartbeat does not need to start with this piece, but it matters that the system can grow into clearer recoupment and payout visibility when needed.
Top-line fees and deductions tied back to the same title record.
See what has already recouped, what remains open, and what is next in line.
Track participant logic, released payouts, and accounting follow-through.
Instead of rebuilding context from contracts, spreadsheets, and email threads, Hartbeat can see the flow, the status, and the next accounting action from one place.
Released and confirmed payouts.
Open items still recouping or awaiting approval.
Follow-through tied to the same operating record.
The rollout should start with immediate operating value, then expand into the financial and reporting layers that make the system more durable over time.
Stand up project workspaces, repository structure, packaging materials, contracts, collaboration, and role-based visibility.
Layer in accounting follow-through, obligations, reporting visibility, and a clearer view of payment and payout status.
Expand into a wider operating layer across development, production, finance, reporting, and studio operations.
If the direction looks right, the next step is to view the full proposal and see the broader Hartbeat workflow in more detail.
From there, the team can decide whether it makes sense to continue the conversation and go deeper with the right stakeholders.